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Finance (Fees – Relief)

2 min read

First created 16 February 2009
Last reviewed 12 June 2023
Review cycle Two years
Approver Senior Leadership Team
Owner Finance Manager
Stakeholders Staff, parents

Overview #

The Association acknowledges that some families face difficulty with the payment of tuition fees. Families may be earning a low income or may be faced with hardship for reasons of ill-health, redundancy or other factors which give rise to economic hardship. The Board wish to support these families within approved parameters.

Policy Statements #

Accordingly:

  1. Families who wish to apply for fee relief must do so on a current fee relief application form.
  2. The fee relief application form is assessed by the Finance Manager who makes a recommendation to the CEO on the level of fee relief.
  3. The Finance Manager maintains a confidential record of all families receiving fee relief. The record is to include the amount of fee relief, approval and review dates.
  4. The Finance Manager will conduct a review of all families receiving fee relief at least annually.
  5. All families on fee relief must advise the Finance Manager if their circumstances change.
  6. All families on fee relief on or after 1 Jan 2003 must agree to paying their fees by direct debit and/or Centre- Pay wherever possible.
  7. To be eligible for fee relief families must satisfy both the Finance Manager and CEO at application (and at any other time on review) that fee relief is warranted.
  8. Assessment of fee relief must consider:
    1. The extent any loan repayments or expenses are funding the accumulation of assets.
    2. The difference between Income and expenditure on essential items.
    3. The extent expenditure occurs on non-essential items (e.g. buying takeaway, entertainment, etc.).
    4. Changes of circumstances e.g. (redundancy, death, unemployment).

Fee relief decisions are maintained as confidential records at the Business Office. Families bear a reciprocal responsibility to refrain from discussion fee relief awards with other families. This is discussed with each family whenever meetings to discuss family circumstances are held.

Finance