View Categories

Access and Correction of Personal Information

  1. Under the Act , an individual has the right to obtain access to any personal information which the College holds about them and to advise the College of any perceived inaccuracies.
  2. Students will generally be able to access and update their personal information via their parents, but Students in Year 11 or Year 12 may seek access and correction themselves. There are some exceptions to these rights as set out in the applicable legislation.

Procedure for Making a Request to Access Personal Information #

The procedure for making a request to access personal information is as follows:

  1. Contact the CEO via the College Business Office in writing:

    By email: business@rehoboth.wa.edu.au
    By post: PO Box 82, Cannington WA 6987
    In person: 92 Kenwick Road, Kenwick WA 6107

  2. The correspondence should adequately outline the nature of the request, the types of personal information required, and current contact details in order for the Business Office to forward the information once released.

  3. The College may require verification of the applicant’s identity. If so, this will be required in person by the provision of a valid driver’s licence or passport with photographic evidence.

  4. The College will make every effort to respond to the application within seven days of initial receipt. Depending on the extent of the personal information requested, this will either be with the information, or with an estimate of when it will be available.

  5. The College reserves the right to charge a nominal fee to cover the cost of verifying the application and locating, retrieving, reviewing, copying, and updating any material requested. The amount charged will be at the discretion of the Finance Manager. If the information is extensive or more than seven years old, the College will advise the applicant of the expected cost in advance.

  6. If the College is unable to provide the applicant with access to the requested personal information within the timeframes specified above, it will provide a written notice explaining the reasons for refusal.

Staff Procedure for Making a Request to Access Employee Record #

  1. As stated in Collection of Personal Information s5, employee records are exempt from the APP in cases where the record is being used in a manner that is directly related to a current or previous employment relationship. However, the College is committed to protecting the confidential nature of the personal information retained in employee records and maintains the same standards of security for information relating to Staff as it does with personal information relating to other stakeholders.

  2. While this means that the College is not ordinarily obligated to grant a Staff member access to his or her employee record under the Act, the College is able to release information upon request and for a reasonable intent.

  3. The following procedure should be followed where a Staff member wishes to make a request to access personal information:

    1. Contact the CEO via the College Business Office in writing: 

      By email: business@rehoboth.wa.edu.au
      By post: PO Box 82, Cannington WA 6987
      In person: 92 Kenwick Road, Kenwick WA 6107

    2. The correspondence should adequately outline the nature of the request, the types of personal information required, and current contact details in order for the Business Office to forward the information once released.

    3. If the applicant is a previous employee, the College may require verification of the applicant’s identity. If so, this will be required in person by the provision of a valid driver’s license or passport with photographic evidence.

    4. The College will make every effort to respond to the application within seven days of initial receipt. Depending on the extent of the personal information requested, this will either be the information, or with an estimate of when it will be available.

    5. The College reserves the right to charge a nominal fee to cover the cost of verifying the application, and locating, retrieving, reviewing, copying, and updating any material requested. The amount charged will be at the discretion of the Finance Manager. If the information is extensive or more than five years old, the College will advise the applicant of the expected cost in advance.

    6. If the College is unable to provide the applicant with access to the requested personal information within the timeframes it specifies, it will provide a written notice explaining the reasons for refusal.

Information Sharing Register #

  1. The College will maintain an Information Sharing Register summarising the personal information it has disclosed and the date of release following a successful request.
  2. The Information Sharing Register will include:
    1. the date the information was released
    2. an administrative number assigned to the request, and
    3. a summary of the information provided.
  3. This register is for internal College use only and will remain secure as per the College’s record keeping standards.
Updated on 30 June 2026