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Tutors on Campus

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Overview #

Tutors may wish to visit the campuses for the purpose of offering to students lessons of various kinds, for example instrumental music, literacy coaching, remedial education and so forth. There are two options in making acceptable arrangements for tutoring. These are:

  1. The tutor is offering the tuition privately, and the family pays the tutor directly. This arrangement is possible only if the lessons take place outside school time and away from campus. Lessons under this arrangement may not take place on the College property.
  2. A tutor offers lessons by way of an arrangement with the College. In this instance, the College will employ a tutor and make payment of salary or wages. The College will raise a charge to families in order to cover the costs of a tutoring program. This arrangement satisfies both insurance and ATO requirements.

Unacceptable Arrangements #

An unacceptable arrangement arises if:

  1. ACE accepts a payment for tutoring from a family, with an agreement to pass the payment on to the tutor;
  2. A third-party offers tuition on College property; or
  3. A tutor offers services to ACE as a service provider. This arrangement, although in place in the past, is no longer supported because direct employment of tutors is seen as providing benefits for both tutors and the College that cannot be achieved under supplier agreements.

Reason Unacceptable Arrangements are Not Allowed #

  1. The Department of Education makes schools responsible for the safety of enrolled students, and it is considered unlawful to delegate this duty to a third party. Teaching staff bear a primary duty to students and broadly speaking, teachers employed by the College act as agents of the College. The College is responsible for the actions of its staff and holds Educators Liability Insurance to cover this potential risk. Tutoring by an individual who is not employed by the College would be an uninsured activity.
  2. Furthermore, if the College were to permit casual tutors to operate using the College facilities, it is likely that parents and third parties would assume that the College has taken responsibility for the tutoring program and is responsible for the outcomes. The College has no method of evaluating third party tutoring sessions, nor the capacity to evaluate the quality of delivery of those lessons.
  3. The College is unable to accept payments for tutoring with an agreement to pass the payments on to tutors as this does not comply with recording and receipting of records, the safe keeping of cash or the ATO rules relating to the withholding of PAYG or GST.

Additional Relevant Policies #

This policy should be read in conjunction with the following policies:

  1. Child Safety and Wellbeing Policy
  2. Student Duty of Care Summary Policy